I guess every one of us already has an experience on how to apply on a certain job or position when a company is hiring responsible applicants. Of course, you should also submit some of the requirements for application. One of which is to write a formal application letter.
Not receiving a response for a job application can be a pensive situation. This is especially so if the phone isn’t ringing after an interview. If, at least, a week has passed with no word on your prospective employment, it may be time to send a follow up letter to confirm your status.
A follow up letter is use to remind or ask the company about your application status and therefore, it is said to be a follow up application letter. However, a lot of people looking for work are apprehensive about sending follow up letters. Afraid they’ll come across as being too eager or pushy, they’d rather spend the time waiting, all while wracking their nerves about what the real status might be.
The thing is, follow up letters don’t need to be pushy. A subtle one can get you all the answers you need, without pushing the wrong buttons with your employer. If you do it respectfully and sincerely, chances are good that they’ll take kindly to it. How are you going to start a follow up letter? If you are not sure, then these tips might help you improve your letter without being so pushy your employer:
Use an appropriate tone. Before sitting down to write, make sure you use an appropriate tone. This means formal and businesslike, apart from being respectful (imagine yourself in the position of an employee). You can use a writing software and a grammar checker to help you if you need assistance shaping your letter and checking your grammar and spellings in this way.
Restate your application. Inform them of the position you applied for, when you sent your resume and the details of your past interviews with them (dates, interviewer). This will help them recall your previous application with the company or with your employer. Another advantage of this is that, what if your previous application was lost and they can’t find any possible ways to contact you? That is why, you should also include a copy of your previous application together with your follow up letter.
Mention the deadline. If you were given a date to wait to hear from the company, state it in your letter. If no date was given, just inform them of how long you have been waiting for a response.
State other applications. If you need to know your status because you have pending applications with other companies, let them know. Give them details (even if you do not mention the actual names) – any offers already on the table, when you expect to hear from them and such.
Request for action. Respectfully ask that you be informed of your pending application’s status. State your reasons for asking clearly (e.g. “I’m planning to take an offer with another company”).
Author Resource:
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