Have you ever managed a massive multi-shift workforce? Have you ever ever thought "What if I could personally communicate with everybody on all shifts?" I once managed a massive multi-shift workforce and communicating to that workforce was a huge issue on behalf of me and it absolutely was terribly necessary to try to to it properly. I was the manager of an 800+, 5 shift factory. One in all my vital themes was communication. I wished each employee to understand how our operation had performed against last month's goals and objectives and I wished all staff to understand what the up-returning month's goals and objectives were. Everyone contributed to our performance. So, all employees had to know and perceive our goals and objectives. It was necessary to the team.
This can be what I did. On the third of the month the Accounting Department had to own the records for the prior month completed. I then known as a gathering with my employees (8 people) and we have a tendency to mentioned how we wanted to present the performance of the previous month. It had to be easy to speak and perceive as a result of the intention was that every one staff would be presented with the same information. We have a tendency to additionally outlined how we have a tendency to needed to present the current month's objectives. We tend to roughed out a PowerPoint presentation to try to to this. My personal assistant was responsible for taking notes and drafting the presentation.
The subsequent day my staff and I'd get along and vet the presentation. We have a tendency to would build additions and subtractions and refine it.
I might then gift it to my workers and my employees was responsible for presenting it to their employees and over the course of the subsequent few days all staff would have had a probability to determine the presentation. Some staff were hearing it second, third or perhaps forth hand. Many of the folks presenting did not have the posh of getting all the background info that my staff had. There have been arguments over conference space bookings and some managers had to present on first, 2nd and 3rd shift. Some even came in on the weekend to gift to 4th and 5th shift. It absolutely was a time consuming and somewhat disruptive exercice. It absolutely was price it.
I tasked the Human Resource Department to keep track of whether or not a person was presented to and this was a big task for them.
All of my employees agreed that it was a valuable exercise but all conjointly wished there was a better way.
There is.
Nowadays, it is straightforward enough to convert a PowerPoint presentation to Flash. But, it is not continuously that simple to voice narrate to it and to then distribute that presentation. I would love to introduce you to a tool that produces the conversion to Flash, the voice narration creation and the distribution of the final result - a voice narrated presentation - straightforward and straight forward. The tool is that the PTT Presenter and PTT stands for Displays That Talk.
The initial creation of the presentation is still done with PowerPoint. The voice narration is completed with the phonephone - any telephone. It is simply like talking to a voice messaging system and one can narrate to a presentation on a slide-by-slide basis. The distribution can be by e-mail, on a web site, a corporation intranet or even in a company e-newsletter. The viewer does not need to possess PowerPoint to read a presentation (just be connected to the Net and have a browser) because the presentation has been converted to Flash. It is converted to Flash merely by loading it up to the server.
If I had access to the present technology when I was committed to communicating to any or all employees on all shifts then I'd have had the following benefits.
1. I might have done the voice over myself thus all workers would have heard what I emphasised and embellished directly from me.
2. I might rest assured that every one workers were getting the same message.
3. The message could be viewed multiple times. This is able to have helped with retention and understanding.
4. The Human Resource Department may use the viewer statistic records, which are built into the PTT system, to get reports on who viewed and when and the way often.
5. The scheduling of meeting rooms and the effort of sure managers coming back in on 3rd, 4th or 5th shifts could have been minimized.
6. The PTT Presenter system will add surveys which will be recorded thus that management can gain insights into employee opinion.
Today, it's vital to understand what tools are on the market and to use the acceptable technology in the right manner and in the proper situation. This sort of communication is no substitute for face-to-face communication however it does provide an identical and streamlined means to present information to a massive multi-shift or geographically numerous audience. It is a nice communication tool for these days's workplace.
To find out additional concerning online voice-narrated PowerPoint displays and how to use the PTT Presenter for workplace communications visit the website of Shows That Talk. Easy type Shows That Speak into the Google Search field as we have a tendency to come up variety one.
Author Resource:
Riley Jones has been writing articles online for nearly 2 years now. Not only does this author specialize in Workplace Communication, you can also check out his latest website about:
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