Are you faced with another PowerPoint presentation within the office? Not certain how to arrange or structure your presentation? It might be that you're not nonetheless clear regarding the most purpose that your presentation can serve.
Before committing ourselves to paper or PowerPoint we should ask ourselves the query, "what purpose will this serve?" There are six main purposes for any presentation -- and sometimes we have a tendency to can realize area to use at least 2 of them at a time.
1. Entertain. It would possibly not be the aim that involves mind when we assume concerning the quarterly divisional audit presentation. However looking to attain one thing with our presentation requires a lot of stimulation than the auditors coffee will achieve on its own. Our presentation should possess a dynamism of its own -- a sense of happening and activity -- that encourages our audience to concentrate, understand and participate.
2. Motivate. As speakers we tend to have the chance to encourage others to achieve. With our presentation we will instigate a brand new approach, a brand new commitment or just a revised enthusiasm to urge something done. We can use a motivational purpose to great effect.
3. Inspire. Being a thought to others is not solely for the annual sales conference. It's something that we will aim for in several different presentations. Via spoken words we can animate other folks with new thoughts, ideas and concepts. We have a tendency to can energize the tired or those facing new competitive challenges at work.
4. Inform. We tend to often enthuse regarding a presentation in that we tend to acquire new learning. We acknowledge that the presentation will be a learning medium -- that it can inform us. Presentations are ideal opportunities to tell others of progress, new developments, announcements, new product or market opportunities. Their attractiveness will diminish, however, when the presentation content is poorly managed. Litanies of lists, stacks of statistics and abundant bullets will defeat any audience. We have a tendency to should use caution when we inform. Our role is to convey that means and clarify both facts and data. Our audience looks to us, the presenter, for meaning and interpretation of the facts.
5. Persuade. As presenters we are typically tasked with persuading others to take action -- actions that they may otherwise not take. We tend to would possibly want to convince the Board of a brand new product's potential; persuade an investor to take a stake during a new chance or convince others of the need for a course of action. Our presentation can certainly take a persuasive purpose. But be alert to the requirement to argue the case for action.
6. Advocate. Beyond a court of law most presenter advocates are identified with their catchy titles: 'Modification Evangelist,' 'Technology Futurist' or 'Product Champion.' In their presentations they advocate their cause -- modification, technology, or product for example. They plead its case and aim to vary opinions. It's not a wholly impartial stance. It's actually partisan, albeit for concepts, product or services that haven't any voice. However advocating a cause or a plan can be a terribly easy and powerful purpose in a presentation -- noting the clear imperative to justify the requirement for action with reason, logic or empathy.
The six main functions of a presentation are not mutually exclusive. Any presentation could conceivably use any combination of purpose. We tend to would possibly opt for one purpose or, additional sometimes, 2 or three main functions for our presentation. Some speakers will even use they all at totally different points of their presentation...effectively pacing their speech structure. However, whether it's a single purpose or a lot of, we should have purpose.
Once we outline our purpose clearly we tend to kick-start the design process. We have a tendency to structure our presentation clearly. We tend to prepare coherent outlines and we tend to create the right points for our audience. Once we get the proper purpose for our presentation everything else follows.
Author Resource:
Jeff Patterson has been writing articles online for nearly 2 years now. Not only does this author specialize in Presentation, you can also check out his latest website about
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