Visitor management systems today's best preference to track the visitors. It is very useful system to track the public building or public sites. Basically, visitor management system gathers information of visitors. Which information it collects? How it will work? All the answers you will find here in this article.
Visitor management systems can work in two different methods. First, it records the data of visitors. It means system keeps the track of all visitors visit the premise. It is able to generate the report at the end of the day. Second, it can be used as access control system. You define the authentication for the people first. Then system monitors the visitors. Unauthorized entity tries to access the premise or resource, system informs to the administrator.
Let's discuss the working of first method. System has strong cameras, which gives accurate photographs and all other information. Put visitor management system at the entry of premise. When a visitor passes through the space which is under the surveillance of system, system makes an entry for that visitor. It stores the information like the photographs, height, other face recognition attributes. It also stores some other information like time of the visit. If you want more than some system also tracks the exit of that visitor. System can track the total time visitor has spent in the premise. At the end of the day, system generates the whole report of all visitors. The application of this system is clear. If some fraudulent case found, then system can help to find the fraud people. You can get the track of all the people who have visited the premise during particular time and from that information investigation agency can reach the doubtful people.
The second application is more useful. It can work as an access control system. Using visitor management system you can control the access of secure premise or resource. You need to enter the log data of authorized persons. When a person tries to access the secure premise or resource, system collects log data and compare with pre-saved log data. If that person found to be authorized person then system allows that person to access. Otherwise system informs to the administrator. This function is simple as other security systems.
Now, we discuss some other useful functions of visitor management system. It can generate various reports. Visitor frequency report, means how many time a visitor has visited the premise in particular day or time period? Department wise visitor report, daily visitor report and other as well. You can schedule the visits for particular group of people. It can be used as time attendance system as well. Visitor black listing, it means you can deny the appointment for black listed visitors. When system finds black listed visitor, it immediately alarms to the administrator.
As per the rule of thumb, every coin has two sides. Many times visitor management system comes under the criticism of the experts. However, systems improved every time when someone criticizes it. It becomes more secure these days. The most famous controversy about system is the data recorded by the system is formidable and the issue of the information privacy. However, system makers are working hard in that area and improving.
Above all this discussion, visitor management systems helps a lot to face the terrorist activities. A famous public place where thousands of people visit every day. There is a more chance of terror attack. Visitor management system can track every people and record log data. Using this we can track the every move of any doubtful person. From that we can prevent those people to do anti-social activities.
After all these discussion, we can conclude that visitor management systems are very useful systems. It can be pretty useful in some situation.
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