You need to find the right set of resources for a critical infrastructural project, which under any circumstance has to be delivered on time. The firm is broadly based and provides services in the fields of infrastructure, electrical and mechanics. More than 40 projects are conducted at any given time and nearly 500 employees are working for the firm which is spread around five different countries around the world. There are various roles within the department with specialisation varying between three engineering fields. More often than not the coordinator will end up hiring new resources to conduct the project, despite the fact that resources are most likely available within the company. This shows a lack of visibility and awareness of resources. Looking at the long run motives for the company, profit is the main motive for all corporations, so you would want to make sure all resources are utilized to their full potential. With more than 40 projects and nearly 500 employees, how will you efficiently coordinate them in order to achieve maximum utility? Each person has a different set of preferences, experiences, skills, locations and levels of commitment.
In reference to the scenario outlined above, the resource coordinator would have several different requirements for his project. Firstly the coordinator will overall want a certain tool that will be able to utilize all of his/her engineers to their full potential in order to extract maximum output. Secondly he/she would want advanced searching facilities to find the right engineer for the right critical job in order to appropriately allocate the most suitable resource for a certain project. Thirdly they would also want a solution that has the ability to visualize project bookings of each resource. Such a solution will enable you the perception of when and which project each resource is assigned too and to what degree they are loaded with this work. Finally the coordinator will want some form of reassurance and solution for their future resource requirements. Having the ability to correctly determine the fluctuating demand and supply can allow you to identify the shortage or excess of engineers.
So what is the solution? Spread-sheets are currently thought of as the primary tool to resolve this issue but it usually becomes challenging when there is so much information to handle. With hundreds of differently skilled engineers in different parts of the world it is challenging to track and record people's updated skills and qualifications, their physical location and the overall information a resource or project manager would require. They also fail to forecast future resource requirements, failing to give any insight into future resource demand to supply. Ultimately spread-sheets will create human error and confusion.
For such a situation, this engineering firm would require a more powerful solution. One such software is Saviom Resource Planning Software. Saviom is a smart, easy to use software where managers can easily update information and search for resources across an organisation based on various criteria including skills, availability and location. Saviom has a simple drag and drop functionality that has the ability to be able to book resources and intuitive communication that enables managers to know when volunteers, resources or members are overbooked. Furthermore, the software can be tailored to each specific organisations needs based on their objectives, processes and problems.
Through here the Resource coordinator can create projects and allocate resources under his/her critical project. By using Saviom, the coordinator will be able to efficiently allocate each of his/her resources through a strategy that would allow every employee to reach their full potential and be distinctly recognised for their separate skills and expertise.
With an organisation that contains nearly 500 resources, software such as Saviom is imperative to have in order to achieve the greatest returns. Locating and pinpointing the most suitable resources for your project needs will finally be possible, meaning you will achieve the greatest returns for your project work with no extra costs.
Author Resource:
SAVIOM is market leader in Resource Planning Software . This software is quite affordable and easy to use.
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