Event management is not a piece of cake. There are hundreds of things that could go wrong. Learning the nuances of managing an event is crucial if you are looking to host a successful event. Effective event planning is essential. Be it social events like Parties and weddings or corporate events like Annual General Meetings and Product launch parties, a proper event management system has to be in place. Here are 5 things to keep in mind when you are hosting an event:
1. Not all events are the same!
A classic mistake by event managers would be to think the same way for all events. Each event is different and requires different and innovative thinking. You cannot actually manage to perform the same things for two different types of events. Hosting a corporate event requires you to have a complete know how of protocols and procedures. On the other hand, managing a concert requires you to have knowledge about sound systems and various other resources.
2. Estimate correctly
If you are holding a real time event, you need to figure out the number of guests correctly. Ensuring that proper seating arrangements are there and guests get ample space to move around is essential. If starters are being served you need to ensure that food reaches to all. Remember, what might be right for a few people might not be right for a hundred other people.
3. Prepare and arrange correctly
Hosting an event requires you to understand your responsibilities. All organizers should know their duties perfectly so that nothing is missed out. More, you need to be careful about the arrangements, especially proper technical equipments. You do not want the mike to go off in the middle of a performance, do you?
4. Adhere to the rules
Before you organize an event, you might need to take permissions from the authorities or follow a certain procedure. Remember to complete all the formalities and adhere to all legal rules so as to avoid any complications.
5. Don’t panic!
One of the worst things that could happen is that you panic if something goes wrong. Things do not always go right even if you do meticulous event planning. Event management requires a good amount of planning and an ability to shred off the most difficult of situations with a smile on your face. Even if anything goes wrong during the event, instead of fretting over it, try to make sure everything else goes right!
Author Resource:
The writer of this article, Yusno is currently the Chief Executive Officer at Y Us Sdn Bhd, a company that make Evenesis , an event management software for organizers and planners to plan and run events efficiently. Checkout his blog for more tips and useful articles on managing great events.
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